01Upload fileUploaded
Customs-form.pdfPDF · 2.4 MB
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01Source documents1 / 3
- commercial-invoice.pdfMixed blocks · correction noteScanning
- vendor-purchase-order.pdfBorderless fields · uneven layoutQueued
- packing-list-scan.pdfNarrative + attachments + totalsQueued
COMMERCIAL INVOICEFVT-2026-01
EXPORTERNorth Harbor Co.CONSIGNEEGlobal Parts LLCREFERENCEFVT-2026-41
REVIEW SOURCE02Structured output File 1 of 3
batch-extraction.xlsxBatch mode
| Source file | Item | HS code | Qty | Origin |
|---|---|---|---|---|
| commercial-invoice.pdf | Stainless fastener | 7318.15 | 200 | CHN |
| Sealing ring | 4016.93 | 100 | CHN |
Commercial invoice Rows append as each file is scanned
Try AI extraction
Use your own document and extraction request
Upload an irregular document, then tell AI which fields or records you need in the final spreadsheet.
Drop a file here to tryPDF, JPG, PNG or WEBP · up to 5 MB · first 3 PDF pages
Example: “Extract invoice number, supplier, line items, currency and totals. Keep one row per item.”
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One anonymous experience per day. Files and results are automatically removed after the configured retention period.
Turn documents into usable business data
From extraction to cleanup to cross-checking, let AI handle the repetitive parts of the workflow
AI Smart Extraction
More than PDF to Excel. Supports customs declarations, invoices, contracts, and financial reports. AI understands document logic, extracts fields, splits multi-line content, and outputs structured Excel, saving teams from manual formulas and cleanup.
Document OCR
Controlled Processing
Free Excel Converter
Use it as a free PDF and image to Excel converter for quick runs and first-pass checks. Then move to AI extraction when you need direct fields, labels, and structured output instead of doing the cleanup yourself.
Document OCR
Controlled Processing
Scans to editable text
Convert scanned PDFs and image files into searchable, copyable text so teams can keep working without retyping everything.
Document OCR
Controlled Processing
Spreadsheet difference checks
Find mismatches and missing values across spreadsheets by field, making reconciliation, review, and batch verification much faster.
Document OCR
Controlled Processing
Three steps from document to usable data
Upload the source file, let AI process it, and export results your team can use right away
AI workflow preview
File, request, result02AI recognitionProcessing
Understanding document structureFinding fields and arranging rows
03Generate tableComplete
Extracted-result.xlsx
1
Upload Documents
Supports PDF, images, Word, PPT, Excel, and other common formats
2
AI Extracts Data
AI automatically identifies content and extracts structured data
3
Download Excel
Export clean Excel spreadsheets, ready to use immediately
Selected workflows · 21 in the complete directory
Start from the document task in front of you
Each workflow explains its inputs, output structure, fit and review points.
View all 21 solutionsCustoms declaration PDF
Customs declarations
A structured Excel register with commodity, quantity, value and currency columns.
Choose it when: Choose this when declaration line items are compressed into multi-line cells or scans.
AWB PDF
Air waybills
One AWB row plus separate rating lines when charges repeat.
Choose it when: Choose this for a general AWB when you do not need a strict HAWB or MAWB workflow.
Commercial invoice PDF or scan
Commercial invoices
Invoice header fields and normalized product rows.
Choose it when: Choose this for trade invoices used in shipping, customs or reconciliation.
Bank statement PDF or scan
Bank statements
One row per transaction with dates, descriptions, amounts and balances.
Choose it when: Choose this for text or scanned statements that need a transaction register.
Receipt PDF or photo
Receipts
A source-linked purchase and line-item register.
Choose it when: Choose this for batches of receipts that need expense review.
Purchase order PDF
Purchase orders
A PO register with supplier, delivery, item, quantity and amount fields.
Choose it when: Choose this when orders must be checked against invoices or receipts.
Contract or agreement PDF
Contracts
A source-linked contract review register.
Choose it when: Choose this for operational agreements that need consistent review fields.
Insurance policy PDF
Insurance policies
A policy register that keeps exclusions and source pages available for qualified review.
Choose it when: Choose this for administrative policy comparison, not claim or coverage decisions.
Plans shaped around business value, not bargain pricing
Start with a free trial, then choose the plan that matches your document volume and collaboration needs.
Save 20% with annual billing
New user trial
Free trial
Try the core workflow before paying.
Free30-point trial
Structured extraction: 30 one-time trial points
1 user(s)
AI Smart Extraction: every 1 processed page consumes 1 credit
Free Excel Converter: 20 pages/day, 100 pages/month
Scanned PDF OCR: 20 pages/day, 100 pages/month
Excel compare: 3 runs/month
Best for first-time users validating results with a small sample.
Standard queue for evaluation before upgrading.
Standard queue for evaluation before upgrading.
Starter plan
Best for individuals and small teams replacing repetitive manual entry.
$48 / month
Save 20% with annual billing
200 credits / 30 days
1 user(s)
AI Smart Extraction: every 1 processed page consumes 1 credit
Free Excel Converter: 200 pages/day, 2,000 pages/month
Scanned PDF OCR: 200 pages/day, 2,000 pages/month
Excel compare: 100 runs/month
Best for low-frequency usage and early workflow automation for individuals or small teams.
Standard support for self-serve onboarding and steady trials.
Standard support for self-serve onboarding and steady trials.
Recommended
Professional plan
Best for high-frequency professionals and small teams handling business documents.
$198 / month
Save 20% with annual billing
1,500 credits / 30 days
3 user(s)
AI Smart Extraction: every 1 processed page consumes 1 credit
Free Excel Converter: 1,200 pages/day, 12,000 pages/month
Scanned PDF OCR: 1,200 pages/day, 12,000 pages/month
Excel compare: 800 runs/month
Best for teams or operators who process business documents every day and need more headroom.
Priority support queue; response timing is confirmed by support for the current request.
Priority support queue; response timing is confirmed by support for the current request.
Business plan
Best for high-volume processing, team collaboration, and steady operations.
$798 / month
Save 20% with annual billing
8,000 credits / 30 days
5 user(s)
AI Smart Extraction: every 1 processed page consumes 1 credit
Free Excel Converter: 4,000 pages/day, 50,000 pages/month
Scanned PDF OCR: 4,000 pages/day, 50,000 pages/month
Excel compare: 3,000 runs/month
Best for teams running document processing as part of a recurring operational workflow.
Priority handling with collaboration support and guided onboarding.
Priority handling with collaboration support and guided onboarding.
Need API access, custom workflow support, or an enterprise rollout?
Frequently asked questions
Many teams use free conversion for full spreadsheets and AI extraction when they need selected fields as direct records.
Choose the result your document job needs.
Free conversion is useful when you just need editable spreadsheets. AI extraction is for getting the actual fields, column structure, and business-ready output without rebuilding everything with formulas afterward.
Is there a free PDF to Excel converter here?
Yes. FOVATA includes a free entry point for converting PDFs, images, and scans into editable spreadsheets. If you searched for a free PDF to Excel tool, or even mistyped it as 'pfd to excel', you are in the right place; and when you need direct field extraction instead of manual formulas, you can step into AI extraction.
What is the difference between free conversion and AI extraction?
Use free conversion when you want to move visible table content into a spreadsheet quickly. Use AI extraction when you want selected fields, a defined column structure, and normalized business records directly.
Can scanned PDFs or images also be converted into Excel?
Yes. Scans and image files can first be recognized into editable content and then exported to Excel. If you need selected field-level records rather than a full spreadsheet view, choose AI extraction.
Can complex business documents be extracted directly by field?
Yes. Customs declarations, air waybills, trade invoices, packing lists, and bank statements are exactly the kinds of documents FOVATA is built for. You can define the fields you need, how rows should be split, and how the final Excel should be structured.
Can it work when there are no standard field names or clear table borders?
Often yes. AI extraction does not rely only on visible lines. It also uses text meaning and surrounding context to locate named fields in layouts with floating content, inconsistent wording, or weak table structure.
Can extraction rules and output formats be reused?
Yes. Once you define the fields and output shape for a recurring layout, you can save it as a template and reuse it later. That turns repeated data-entry work into a repeatable AI workflow instead of a one-off conversion.
Email support
Need help? Contact support
For onboarding, usage questions, or issue handling, email us and we will get back to you as soon as possible.