What makes this document hard
These are the real formatting and workflow issues teams usually run into.
01
A single line item often contains unit price, total amount, and currency packed into stacked rows inside the same visual cell.
02
The column order your team needs for reporting is usually different from the order shown in the source document.
03
Manual retyping slows down customs, trade, and finance teams and increases the risk of amount and currency errors.
How FOVATA handles it
The goal is not just conversion. The goal is structured output your team can use immediately.
Tell FOVATA which fields you need and how you want them arranged in the output file.
Multi-line declaration bodies can be expanded into separate Excel columns instead of staying trapped inside one cell.
Reusable templates help teams process recurring declaration layouts faster.
The exported sheet can be shaped for real operational use instead of mirroring the source layout.
AI Smart Extraction
Best when the source layout is inconsistent and the target output needs to follow business logic.
Excel-ready output
The point is not to mirror the source page. It is to create an output file that saves follow-up work.
Scenario walkthrough visuals
These visuals use synthetic examples to show the source document, extraction setup and output structure.
Fields teams usually extract
Declaration No.Item No.Product NameProduct CodeQty / UnitUnit PriceTotal AmountCurrencyDeclaration NotesRemarks
Teams that benefit most
Trade documentation teams
Customs operators
Logistics operations
Finance reconciliation staff
Back-office ledger teams
Recommended workflow
A practical three-step path from source file to usable Excel output.
1
Upload the customs declaration PDF, scan, or image and choose AI extraction.
2
Describe the fields you need and any formatting or splitting rules.
3
Export a structured Excel file ready for ledgers, review, and filing.
FAQ
Can it split multi-line values inside a single declaration row?
Yes. That is one of the main reasons to use AI extraction for customs declarations instead of generic table conversion.
Can we reuse the same setup for recurring layouts?
Yes. Once you define the fields and output structure, you can save a template and reuse it for similar declarations.
Will scanned customs forms work?
Yes. As long as the scan is readable, the system can recognize the content and export it to Excel.
Use this page as your first test scenario
If your team still splits customs declaration cells by hand, this is one of the highest-value scenarios to test first.